RFP 1798-17 Towing Services
HOUSING AUTHORITY OF THE CITY OF HARTFORD, 180 John D Wardlaw Way, HARTFORD CT 06106 REQUEST FOR PROPOSAL # 1798-17 Towing Services
REQUEST FOR PROPOSAL (RFP) 1798-17
Released May 12, 2017
Section 1: Introduction, Submission, Evaluation and Award Section 2: Scope of Services
Section 3: Qualification Statement (signature required)
Section 4: Price Proposal Form (signature required)
Section 5: General Terms and Conditions
HUD Form 5369b: Instructions to Offerors (Pre-award Terms)
HUD Form 5369c: Representations, Certifications and other Statement (signature required)
Proposal Preference and Certification for Disadvantaged Businesses
Acknowledgement of Addenda (signature required)
SCHEDULE OF EVENTS:
Notice of Impending Solicitation Friday, May 12, 2017
Solicitation Issuance Monday, May 22, 2017
Proposal Due Date Thursday, June 8, 2017 @ 2:00 pm
Evaluation Period (tentative) Week of June 12, 2017
Award/Contract Effective On or around week of July 10, 2017
INSTRUCTIONS TO RESPONDENTS
The Housing Authority of the City of Hartford (the “Authority”) is seeking to contract with a qualified firm or firm(s) to tow illegally parked vehicles from its administrative, warehouse and residential rental properties in accordance with the Section 2, Scope of Services. The Authority reserves the right to make one award or multiple awards under this RFP, whichever is deemed to be in its best interest. The Authority reserves the right to make partial or full award of the services described below to a contractor or contractors (referred to herein as “Contractor”). Any obligations of Respondents in this RFP continue to be obligations of Contractor(s) when awarded.
The Authority owns and operates administrative offices, a warehouse and several apartment complexes and individual sites throughout the City of Hartford. A listing of all properties is provided in Attachment A. The list may change throughout the course of the contract due to the sale or purchase of properties. Roughly, 100-200 cars have been towed per year over the last several years.
The Authority will not pay the selected Contractor or Contractors to perform the services described. All compensation to the Contractor will be collected from the owners or agents of owners of vehicles which are towed as described in this RFP.
Term Contract. The term of the contract resulting from this solicitation (the “Contract”) will be for three (3) years commencing on the date of award. Upon satisfactory completion of the initial term of the Contract, the Authority may extend the term of this Contract for two additional one year terms at its sole option at the prices established in Appendix B of the Contract or in accordance with prices set in the Connecticut General Statutes (if applicable). The Authority shall provide Contractor with written notice of its intent to extend the Contract at least one hundred eighty (180) days prior to the expiration of the then current Contract term.
Quantities. The Contract is an indefinite delivery, indefinite quantity contract. Services are required as and when needed.
Non-Exclusive. The Contract is not an exclusive contract and there is no guarantee as to the amount of work to be assigned for any particular period of time. The Authority reserves the right to go out to separate solicitation for major projects or for assignments not covered by the Scope of Services described in this RFP.
1.2. PRE-PROPOSAL CONFERENCE
A pre-proposal conference has not been scheduled for this RFP. 1.3 QUESTIONS AND COMMUNICATION
All questions must be in writing to the RFP Contact named below no later than 5 calendar days before the due date for the submission of responses. The intent of this requirement is to assume that all Respondents are in receipt of the same information and to allow the Authority sufficient time to post questions and answers in an Addendum to this RFP. The Authority reserves the right to use its discretion in issuing Addenda for questions and answers; only those questions and answer which might materially affect a vendor's response will result in an Addendum. It is responsibility of each Respondent to check the Authority's website: www.hartfordhousing.org for a copy of all Addenda issue for this RFP
NOTE: Any solicitation or lobbying directed to any Authority staff or the Board of Commissioners is prohibited and is grounds for disqualification of Respondent's proposal.
SOLE RFP CONTACT
General Counsel and Chief Procurement Officer
180 John D Wardlaw Way
Hartford, CT 06106